Whether manuscripts are submitted by authors or by the editors on behalf of authors, all submitted manuscripts appear in the “Not yet published” list on the Manage Submissions page until they are published, withdrawn, or rejected.

Journal editors will be notified via email when a manuscript is submitted and added to the “Not yet published” list.

Access Pending Submissions

To view pending submissions:

1. Navigate to the My Account page or use the Administrator Toolbar. See Log In and Access Editor Tools for complete steps.
2. Click Manage Submissions.
3. By default, the resulting screen displays the list of “Not yet published” manuscripts. The journal’s manuscripts can be filtered using the search features on the submission management screen.

The default columns in the table display the following information about each manuscript (left to right).

• ID: a unique number assigned to a manuscript upon submission
• Author: the author’s name
• Title: the title of the manuscript
• Last Event: the last action taken on the manuscript
• Date of Last Event: the date of the last action
• Waiting for Editor: Yes or No, indicating whether the manuscript is waiting for further action by the editor
• Locked by Editor: whether the manuscript is locked for editing
• Issue: the issue the manuscript is assigned to
• Editor: the assigned editor for the manuscript
• Submitted: the date the manuscript was submitted to the journal
• Initial Decision: when an initial decision is due if one has not been made yet, or how many days it took to make the decision once it has been made
• Reminder: any reminder that has been set for the manuscript using the Add reminder feature

Using the Table Preferences link above the table, editors can add and remove columns.

Access Records for Published, Rejected, or Withdrawn Manuscripts

To access published, rejected, or withdrawn manuscripts, go to the Manage Submissions page using the steps above. The page opens to the “Not yet published” list by default. Use the State drop-down menu (and other search fields) to filter the list and find the manuscript you want.

Work with Individual Manuscripts

Submission Details:

To work with a manuscript, click its title in the Manage Submissions list to view its Submission details page. This page displays details such as the last event to occur, the cover letter, and current version of the abstract and full-text. All of the commands for working with the manuscript are available in the left-hand sidebar of the manuscript’s Submission details page.

Tips:

• Click Preview submission to see how a published version of the manuscript information page will appear on the journal website.
• Click History to view major actions that have been taken for the manuscript by author, reviewer, editor, or Consulting Services.
• After opening other commands, you can return to the main view for the submission at any time by clicking Submission details in the left-hand sidebar.

View of manuscript sidebar options and commands:

Automatic conversion to PDF files:

Upon submission, manuscripts are automatically converted into PDF files. An email notification is sent to the journal editors, and if a specific turnaround time has been set for the journal, the clock for the editorial decision process begins.

The Submission details page will display a link to the downloadable PDF, along with the file size and conversion date. By default, a cover page will be generated when the manuscript is converted into a PDF.

To ensure author names are not revealed, check converted documents for any identifying information the submitter may have included before assigning the submission to reviewers.

Assign Editors to New Manuscripts (optional)

Use this option if the editorial staff wishes to assign editors to specific manuscripts.

To assign an editor to a manuscript:

1. From the Manage Submissions screen, click the title of the manuscript in the pending submissions list.
2. Click Assign editor in the left-hand sidebar of the resulting Submission details page.
3. A list of editor names will be displayed. Click the button next to the name of the editor who is to be responsible for this manuscript.
4. To include a comment with the assignment, enter it into the text box provided. This comment will only be visible to editors.
5. Click Assign. An email message will be sent to the newly assigned editor with notice of the assignment. Any comments will also be included in this email.

The manuscript will list “Editor assigned” as the Last Event, and the manuscript will show Yes in that editor’s Manage Submissions list. When a manuscript is assigned to an editor, all correspondence from the manuscript’s author(s) and reviewers will be directed to the assigned editor.

If you need to assign many submissions at once, ask Consulting Services about enabling the mass assign option.